INTRODUCTION
SCOPE
This Protocol applies to every 2021-2022 CEC-Sanctioned Events.
HOST FACILITY GUIDELINES
The CEC COVID Protocol is a complement to the guidelines and regulations in place at the hosting facility. Attendees are required to comply with the host protocol and the CEC protocol.
CEC COVID-19 LIAISON
The COVID-19 Liaison is essential to allow the safe and effective return to competition for all attendees at CEC-Sanctioned Events. The COVID-19 Liaison helps to ensure that each competition is conducted within the parameters of the appropriate guidance and procedures, while supporting athletes and team staff to adjust to the new situation appropriately.
For the upcoming events, the CEC COVID Liaison is Sebastian Powell, Safe Sport & Events Coordinator. He can be reached at [email protected]
GENERAL RULES
TECHNICAL MEETING
To ensure safety of participants, and to limit contacts, the Technical Meeting for each event will be held virtually. More information will be provided to registered participants 5 days prior to the start of the event.
SPECTATORS
Spectators will be allowed based on the hosting Provincial Health Orders. All spectators are strongly encouraged to be fully vaccinated and wear an appropriate face covering at all times. Spectators will be encouraged to only be in attendance to watch their own affiliated athlete, rather than the entire competition.
DAILY COVID SELF-ASSESSMENT
All attendees are required to complete a Self-Assessment prior to attending the event, the morning of each day of competition. Here are links to provincial self-assessment tools:
WHILE IN THE VENUE
Attendees are asked to respect physical distancing and wash hands frequently. It is strongly recommended to wear an approved face covering (mask) at all times.
EQUIPMENT AND PPE
Sharing materials (bottles, towels, masks, glasses, shoes etc.) is strictly forbidden. In addition to their normal equipment, athletes must bring their personal:
- Approved face covering that fully covers the nose, mouth, and chin
- gel dispenser
- hang board (if needed)
CEC will provide:
- personal protective equipment (e.g. masks, gloves, etc.) for Officials, Setters, Event Staff, and Event Volunteers
The Host facility will provide:
- hand sanitizer and alcohol rubs/gels, tissues, frequently replaced soap canisters and closed bins for safe disposal of hygienic materials (e.g. tissues, towels, sanitary products) in washrooms and changing rooms;
- hand sanitizers and alcohol rubs for all entrances and throughout the venue.
ATHLETES’ SPECIFIC RULES
ATHLETES’ COMMON AREA
In order to keep physical distance, the isolation area may be arranged in two separate zones: holding area and warm up. If isolation is not necessary (i.e. in Speed and in Lead qualification) the same rules will apply at the entrance of the warm up area. The holding area shall not have a climbing wall: athletes can warm up only with their personal
equipment. They are allowed, if possible, to use their personal hang board.
In order to guarantee the same length of time in the warm up area to all athletes, a detailed timetable will be provided. On this timetable, the time of entrance and exit from the warm up area will be
mentioned for each athlete. The isolation area shall be checked by the CEC officials. Volunteers working in common areas (isolation area, call zone, after climbing area, etc…) shall always
wear a mask. Athletes in common areas (isolation area, call zone, after climbing area, etc…) are strongly recommended to always wear a mask.
ISOLATION: HOLDING AREA
- Isolation / holding area shall guarantee a minimum of 4 square meters per person.
- In order to reduce the total number of people in isolation, only 1 (one) Team Official per team will be allowed. The Technical Delegate (TD) may decide to change such restrictions depending on room capacity.
- For extra coaches or physio who want to stay available to the athlete, this is to be approved by the TD. If needed another waiting room will be organized. This room will be under the same rules as isolation. If an athlete needs their physio, then the coach in isolation will swap and go to the waiting room.
- All Team Members shall wash their hands using an alcohol-based gel. The Host Gym shall provide an alcohol-based gel dispenser in isolation / holding area but a personal gel dispenser is recommended.
- All the persons inside isolation (team members, volunteers, officials etc.) will respect physical distancing (1 meter minimum).
- At the end of the round, points that are touched frequently (i.e. doors, chairs, washrooms etc.) shall be cleaned with alcohol or disinfectant by Host Gym staff.
ISOLATION: WARM UP AREA
- Warm up wall should be not less than 60 square meters.
- In order to reduce the total number of people in the warm up area, athletes may be allowed to access the warm up area only 1 hr before their scheduled climbing time. The Technical Delegate and the Jury President will decide on such restrictions depending on room capacity.
- When moving from isolation to call zone every athlete will bring all their personal belongings in a single bag.
- All the persons inside isolation (team members, volunteers, officials etc.) will respect physical distancing (1 meter minimum).
- Host Gym shall provide alcohol based sanitizer in warm up but a personal gel dispenser is recommended.
- Every hour, points that are touched frequently (i.e. doors, chairs etc.) shall be cleaned with alcohol or disinfectant by Host Gym staff.
CALL ZONE
- No team officials allowed in Call Zone.
- When moving from warm up to call zone every athlete, possibly helped by a volunteer, will bring all their personal belongings in a single bag.
- In call zone every athlete shall have a personal alcohol-based gel dispenser.
- Chairs will be wiped down after each climber.
- When the athlete leaves the call zone, they will carry their bag to the designated area. The climber will pick up the bag and will move it to the rest area (in Boulder) or to the after climbing zone (in Lead).
AFTER CLIMBING AREA
- Host Gym must provide alcohol-based gel dispenser in the After Climbing Area but a personal gel dispenser is recommended.
- It is strongly recommended that masks be worn at all times.
- Every hour, points that are touched frequently (i.e. doors, chairs etc.) shall be cleaned with alcohol or disinfectant by Host Gym staff.
COMPETITION AREA
LEAD
- Competitors must sanitize before and after handling the rope in the call zone.
- Belayers shall wear mask properly.
- During observation time all athletes and officials shall wear their mask properly.
- Each Belayer will have their own assigned rope(s).
- Ropes will be provided by the host, athletes can’t bring their own rope.
- It is strongly recommended that athletes do NOT put the rope in their mouth
BOULDER
- Host Gym must provide alcohol-based gel dispensers in the rest area, to be used before and after every boulder.
- For scramble and semi finals, brushes will be available upon request: athletes shall brush by themselves. The common brushes shall be wiped down after each use.
- In the finals round only, brushers from the organization staff will clean the holds in between two athletes.
- Brushes will be provided by the Host Gym and will be sanitized between each athlete’s use.
- Athlete’s scorecards will not be used. To let every athlete check their score, CEC will provide boards for Boulder judges to show athletes and coaches the results.
- During observation before the final round all athletes and officials are strongly recommended to wear a mask.
- After every round the mat will be cleaned.
SPEED
- Volunteers connecting athletes to autobelay shall wear mask and face shield properly.
AWARD CEREMONIES
The protocol used in the Award Ceremony will be the usual protocol with some small modifications:
- Athletes are strongly recommended to wear a mask during the entire award ceremony
- Prize Givers must wear a mask
- Medals, trophies and other tokens will be directly picked up from the tray by the athletes
- No handshakes, no hugs, no kissing from athletes or prize givers will be allowed
INTERVIEWS
Video interviews of gold medalist and any other selected person shall be arranged, preferably outdoors, and will respect social distancing at all times. In particular:
- Interviewee shall not wear a mask during the entire interview;
- Interviewee shall speak to a microphone mounted on a tripod;
- Interviewer shall stand at a minimum 2 m distance from the athlete;
- Interviewer shall wear a mask during the entire interview.
- For interviews other than with video, when physical distancing cannot be respected, then both interviewee and interviewer shall wear a mask.
CEC CONTACT
For any questions or comments on this Protocol, please contact Christiane Marceau, CEC Executive Director, at [email protected], or by phone or text at 1-613-890-4605
